CLASSIFICATION: Human Resources Supervisor

GRADE: Non-Bargaining, Non-Exempt, 12

STARTING PAY RANGE: $37.73-$40.02, DOE

WORK LOCATION: Borough Hall Utilities Addition (100 S. Second Street)

HOURS: Generally 8:00 AM - 5:00 PM, Monday through Friday

GENERAL STATEMENT OF DUTIES:

Serves as the Office of Personnel & Payroll Supervisor, a part of the Administrative Services Department, and under the supervision of the Director of Administrative Services. The Borough Manager serves as Personnel Officer for the Borough of Chambersburg, and the Director of Administrative Services will often serve as the Manager’s designee for human resources operations; the Supervisor supports the Director in this capacity. The Supervisor is responsible for developing and leading a flexible and responsive team of human resources professionals. With a strong internal and external customer service orientation, the Supervisor guides staff through the implementation of personnel policies, procedures, objectives, and practices carefully designed to fully support the administration’s strategic goals and objectives.

The incumbent, under the direction of the Director of Administrative Services, must be able to assume a role of advisor on human capital initiatives, budgetary impacts of personnel decisions, and partner with Department Heads and Assistants throughout the Borough organization to develop, implement, and maintain effective human resources strategies, functions, and systems.

Responsible for supervising the successful day-to-day execution of personnel management programs to include payroll, benefits, workers compensation, retirement counseling, labor relations, diversity & outreach, training & professional development, health & safety, and the normal range of personnel activities such as hiring, appointments, onboarding, promotions, transfers, terminations, discipline, and labor relations, etc.

Knowledge and experience in municipal human resources including in a unionized environment is preferred, as well as the understanding or ability to learn about self-insurance, health insurance pools, workers compensation in a government organization, public employee labor relations, and the implementation of new computer software to manage human resources.

The Supervisor provides strategic leadership by articulating personnel needs and plans to the Director of Administrative Services and Borough Manager with a chief objective to create a high-performance culture that emphasizes quality, inclusion, and business focused solutions. Key areas of responsibilities include recruitment, training, health, safety, outreach, payroll, benefits, and a variety of strategic planning and budgeting activities.

The work may involve performing a variety of tasks, supervising or participating in the gathering of information, making of statistical analyses, studying of special administrative problems, and developing improved systems, procedures and forms that lower operating costs or increase efficiency, conducting independent research studies, and making recommendations. The incumbent is capable of participating as a member of the Borough’s team in labor/management meetings and grievance hearings. Directives, letters and memoranda are prepared regarding the implementation of administrative rules and regulations. Frequent contacts made with Department Heads, Assistants, employees, employees’ families, outside consultants and vendors. The work requires initiative and independent judgment, exercise of confidentiality, and broad background of experience in the field.

ESSENTIAL FUNCTIONS OF THE JOB

• Implement, and maintain human resources practices that effectively communicate and support the administration’s mission and strategic goals.
• Advise on and participate in the development of personnel plans, policies, systems, goals, and strategies to support overall operations and objectives of the Borough.
• Collaboratively work with Department Heads and Assistants to recommend effective strategies including succession, recruitment, hiring, transfers, professional development, retention plans, and other similar practices that support operational needs and strategic goals.
• Collaboratively work with the Director of Administrative Services to develop and recommend effective employee counseling, discipline, and performance improvement initiatives and assist Department Heads with implementing them.
• Serve on the Borough’s team at labor meetings and grievance hearings.
• Develop programming, training, and goals to increase organizational diversity, inclusion, and cultural competency among workers.
• Collaboratively work with the Director of Administrative Services to design, develop and implement comprehensive compensation and benefits solutions and plans that are both competitive and cost-effective to ensure fair and incentivizing decisions that promote morale and effective recruiting tools.
• Provide leadership and guidance to the personnel functions by overseeing talent acquisition, succession planning, retention, and compensation administration.
• Build a strong office culture both internally and externally that effectively presents the Borough as an employer of choice, promoting external awareness among talent communities.
• Ensure compliance with and adherence to all applicable laws and regulations.
• Oversee and manage the implementation of any Human Resources software/program enhancements.
• Ensure that payroll gets completed on-time and accurately every time, that the budget is accurate and up to date, and that reports (health, workers compensation, pension, etc.) are on time, up to date, and accurate every time.
• Prepare and file necessary reports and documents to assist with the annual payroll budget process.
• Ensure quarterly and annual payroll tax reporting is completed and accurate.
• Additional challenges and opportunities to assist the Director of Administrative Services and Borough Manager as may be necessary and required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge required of research techniques, methods, and procedures. Also, a thorough knowledge of the principles, methods, and practices of accounting/budgeting and preparations. Also, a good knowledge of and ability to make decisions in accordance with, rules, regulations, and policies governing the organization. Also, the ability to organize, allocate, and coordinate routine and complex clerical or research work. Also, the ability to analyze, interpret, and report research findings. Also, the technical ability and acuity to successfully use and manage information systems, including third-party software. Also, the ability to establish and maintain effective working relationships with employees, local officials, and the public.

ACCEPTABLE EXPERIENCE AND TRAINING:

Required Education and Experience

• BS/BA degree from an accredited college/university in HR or a related field and/or must meet SHRM-CP eligibility requirements at hire.
• 10 years of experience in HR with at least five years in a responsible leadership role, preferably within a government organization or similar type organization with a complex human resources function, or some equivalent senior leadership experience involving human resources management.
• Unionized labor relations experience, or similar understanding of such an environment.

Preferred

• SHRM Certified Professional (SHRM-CP) or Professional in Human Resources (PHR) upon hire or the ability to achieve said certification within five-years of hire (unless extended by the Borough Manager).
• Experience in using a human resources module in an ERP software environment.
• Knowledge of basic accounting principles and best practices.
• Budgetary experience.

Or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

COMPENTENCIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Experience in leading a full-service professional HR team in large, diverse organization.
• Ability to administer payroll timely and accurately, including related compliance and reporting.
• Ability to drive creative business focused solutions while maintaining compliance.
• Experience designing organizational strategy, structure, and talent approaches.
• Ability to recommend and implement upon approval high-impact, innovative HR solutions in complex organizations.
• Expertise in implementing enterprise-wide change.
• Experience with grievance and unemployment compensation hearings.
• Up-to-date knowledge of federal and Pennsylvania Labor Law (including PERA, Act 111, and Act 600), HR policies and best practices.
• Strong ethical practices especially in the area of driving diversity and inclusion.
• Cultural sensitivity, high emotional intelligence, and a flexible, team-oriented style.
• Effective in building trust and relationships with a broad range of internal and external stakeholders.
• Ability to inspire, lead, and manage a workforce and to cultivate an inclusive environment.
• Excellent communication and presentation skills.
• Ability to provide consultation and direction to the Borough Manager and directly to elected and appointed officials.
• Knowledge and experience with MS Office suite of applications (Word, Excel, PowerPoint), Adobe PDF, and web-based mail and calendar applications.
• Excellent public speaker, good at presentations, participatory in meetings.
• Good with direct reports, clear and concise, fair and transparent.

ADDITIONALLY

Incumbent must maintain residency at a principal place of habitation not more than fifteen (15) miles from Chambersburg City Hall within one year of hire, and thereafter without pause or exception.

Incumbent must have and maintain a valid Commonwealth of Pennsylvania motor vehicles license, 3 years clean driving history, and be insurable in the independent opinion of the Borough's motor vehicle insurance underwriter, in order to remain eligible for this position.

In addition, incumbent must remain free of any situation or occurrence (collectively, “an act") tending to bring the Borough of Chambersburg into public disrepute, contempt, scandal or ridicule, or tending to shock, insult or offend the majority of the citizens or any protected class or group thereof.

NOTE

This description is the present overview of the job, is subject to change by the employer and is to be used as a temporary management guide to performance.

EQUAL OPPORTUNITY EMPLOYER

THE BOROUGH OF CHAMBERSBURG DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR,RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, MARIATIAL STATUS, CITIZENSHIP, GENETIC INFORMATION, OR ANY OTHER CHARACHTERISTIC PROTECTED BY LAW. ANY PERSON WHO NEEDS AN ACCOMMODATION (IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT) DURING THE APPLICATION PROCESS SHOULD CALL 717-251-2462.